Apprentice episode 8 preview: double trouble

Preview of week 8: double-episode/double-firing

This week's two hour double-episode on Monday 16 November (21h30-23h30) will see two contestants get fired. At this stage I'll dare a few observations/predictions about how things might unfold.

I've already spoken about Gavin and Sabrina in a previous post - they need to come out from behind their masks before it costs them whatever connection they still have with others, notably Mark Bouris.

Of the two I think Sabrina is most at risk; while Gavin is fresh from his latest tongue-lashing in the Boardroom and will seek in week 8 to make amends, Sabrina may have gained false assurance as Team Eventus' victory last week papered over the real conflict between her, Heather and Mary-Anne and did not compel her to examine her own shortcomings as project lead. Either one could end up fired in week 8 - I think most likely Sabrina.

Mary-Anne
In a post early in this series of reviews I mentioned that Carmen and Mary-Anne shared a forceful directness:

Mary-Anne [...] was shut down peremptorily by Carmen during the first team meeting. [...] she will need to rein in her high-energy competitive nature to win people over rather than confronting them. Her intolerance for what she perceives as incompetence may also be a significant trigger resulting in punitive behaviour, even bullying. The early clash with Carmen (who shares a similar disposition) is a sign of things to come. Triggers: injustice, skirting the issues, others not taking responsibility for their behaviour, being blindsided, lack of truthfulness, feeling weak/vulnerable/uncertain/dependent, losing regard of people she respects.

With Carmen now gone we're seeing more of Mary-Anne's stroppy behaviour: seemingly convinced that hers was the one right way to do things, she showed both doubt and impatience towards Sabrina's competence as project lead during the art task. If she fails to rein in this aggressivenes and intolerance, she'll be fired in week 8.

Heather
On several occasions in projects now Heather has been quick to assert herself but looked panicked and almost wild-eyed whenever there she felt a (real or imagined) need to explain and defend herself. The result is she's often overextending herself and, when caught out, tries to skate through. Again, I'd previously written of her:

[...] the challenge will be for her to keep her energy focused and face difficult situations without getting thrown off course. If she does get triggered, watch for her to flip into quite punitive behaviour with a clear expectation of compliance with her rules for conduct. Triggers: dislikes difficult situations or painful feelings, mundane tasks and constraints or limitations, feeling dismissed or not taken seriously, unjust criticism - also, blaming/criticism, violations of team norms, lack of follow-through, lack of commitment (by her standards), deception and lack of integrity.

While these are unhelpful patterns, they've not yet been career-threatening for her. At this point I think she's begun to learn the lesson of not biting off more than she can realistically chew, though she's still got some development to do on things like difficult conversations and being willing to occasionally say, "I don't know."

The danger zones for her in week 8 will be a) getting caught up in a conflict which she fails to manage or b) ending up in the Boardroom and not presenting a convincing case for what value she can add as Mark Bouris' Apprentice. If she avoids these or, as has happened to date, other people mess up worse than she does, I tip her to make it into the final. I have trouble predicting that she'll win because I don't think we've seen enough ability yet; perhaps she'll be the dark horse who makes a last-minute charge for the post.

Morello
In contrast to Gavin and Sabrina, I think Morello's got authentic EQ and a lack of egocentricity that enables him to make a genuine connection with people. People are willing to forgive a lot because they genuinely like the guy - which has saved him thus far. Early on I wrote:

his approach seemed less focused on tangible results and more on being personable - essentially "hire me, I'm a good bloke and I'll do right by you." [...] In weeks to come he must show substance behind the warm personality. He may fall down on more strategic tasks if he fails to channel his abundant energy and good cheer into productive output. Triggers: dislikes difficult situations or painful feelings, mundane tasks and constraints or limitations, feeling dismissed or not taken seriously, unjust criticism.

To date none of these pitfalls has caused him serious dramas and I think both tasks in week 8 will favour his personable nature and huge ability to adapt on the fly. Though his age and inexperience mean he lacks the wisdom required for senior leadership, his people management and relationship-building skills are exceptional.

Were I to recommend him for a role, it would be to lead a team of people implementing a strategic plan - ensuring he has close guidance from a senior leader to act as internal mentor to build his grasp of strategic thinking, and a coach to help him develop his particular management style. (On the difference between coaching and mentoring, see here.) Of the remaining candidates, I think he would benefit most from the opportunity to be The Apprentice and I'm tipping him to not only be in the final but possibly win.

Let's see what happens!


Note: For those of you outside Australia who wish to view the episodes of The Apprentice Australia that I'm discussing in this series of posts, you can find them on YouTube here. Meanwhile if you're in Australia you can see not only the episodes to date but also post-episode video diaries on the Nine website here.
.

Managing "Millennials": 6 steps to success with Gen Y (and everybody else too!)

It turns out that managing "Millennials" (a.k.a. Generation Y) isn't so different from managing everybody else...they're just more forthright in asking for - and in some cases expecting - well-balanced and people-centred management practice.

A 6-step process will help you to manage Gen Y - and everyone else in your team - to get the results you want.

At the risk of generalizing (and with a hat-tip to this useful Fast Company blog post) here are a few popular perceptions about Gen Y attitudes towards the world of work:

• Strong parental links (some would say: being fawned and doted upon by Boomer parents) means this cohort is accustomed to having a strong sense of place, origin and position.
• They have also been pumped up by their folks to believe they're "special" and can achieve anything. This ego-inflation has been compounded by the "you get a trophy just for participating" ethic in schools and sports, implemented for fear of stigmatizing underachievers. As a result: they expect that same kind of approval from bosses, preferably on a daily basis.
• Facility with all sorts of technology that connects people means they have widespread social networks and an ability and willingness to engage in self-expression in any number of online forums (facebook, MySpace, twitter, blogs, You Tube, et al.).
  
• Riding the wave of a boom economy and sheltered from the harsh realities of the world by their over-protective parents, young adults expect, even demand, that their jobs be fun and fulfilling.

Now before this generational portrait starts to look too much like a mob of clueless spoiled-brats and self-esteem junkies who won't deign to set foot in the workplace on anything but their own terms - let's take a step back and look at the long view.

Historically, every new generation has reaped the benefits of what's come before - better tools, improved nutrition and health and (particularly over the past century or so) techniques for developing greater self-knowledge and insight into human behaviour.

Could it be that Gen X and the Boomers are simply envious - both of the ready availability of these advantages and of Gen Y's unwillingness to settle for outdated management practice that's not much advanced from 19th-century Taylorism?

A better way of management

For years now the argument in favour of "soft skills" has been: if you treat people well, they will perform better. Command-and-control management style (a.k.a. scaring the crap out of people) admittedly gets results in the short-term...and over time produces disengagement, dissatisfaction, health problems and burnout - with all the attendant negative effects on performance and results. And forget about using C&C with Gen Y, who will simply walk.

Today the insights of neuroscience and brain research provide the hard science to back up the "soft skills" message. Below is a six-step* management process, one that will meet Gen Y demands for a more engaging management style and that will work equally well with the Gen X-ers and Boomers in your workplace.

In this brief overview I'll simply describe the function of each step. In future posts I'll offer more details on practical application to manage individuals and teams.


STEP 1- ROLE
Role starts things off on the right foot by A) establishing a sense of community (with shared values, a code of conduct, and understanding of how the group adds value in a wider context), and B) letting people know how and where each individual fits into the larger group.

Clarify the roles, goals and expectations so that each person's individual efforts are contributing to the group objectives and goals. Build a solid, agreed-upon foundation at the outset to provide an underlying source of enduring continuity in the face of transition, change and even crisis periods to come.

STEP 2 - VOICE
Voice is about expression and creativity. People are going to have thoughts and feelings about the content discussed in the previous step. It's therefore vital to now acknowledge the emotional component with dialogue and an environment that promotes the free expression of thoughts and emotional reactions. Something need not be done about every comment that is made, but people must have the chance to say what they think and feel.

Free expression like this may well cause conflict. That's normal and necessary. What is required is an agreed way to deal constructively with such conflict. This step can be quite confronting (Gen Y is not shy about self-expression!) but skip it at your peril: unexpressed emotional reactions do not go away but instead go underground to fester and bubble up in unproductive ways at inopportune moments.

When team members feel secure in freely expressing themselves, emotional reactivity is minimized and the emotional energy can be productively channeled into creative output. The advantage to doing this step well is that expression results in better understanding, clarity, enhanced creativity and group collaboration.

STEP 3 - REWARD
Reward is about motivation, action and reward - the drive to achievement that comes from the healthy expression of ego. With the emotional energy released in the previous step now ready to be put to practical use, this step answers the question "what's in it for me?" to tap into the passion and drive of each team member. It is results-focused and promotes action over words, performance over process.

"Fortune favours the bold" could be the motto...which can also mean that people "leap without looking". Therefore when describing goals make clear both the consequences of non-achievement and the benefits of achievement. Frame the task in terms of each person's self-interest - but also how achievement will benefit the team collectively. To keep people on track and productive, phrase performance measures in positive language that motivates, rather than coercive language that triggers emotional reactivity and fearful anxiety. This step is about getting things done, the achievement of aspirations.

STEP 4 - HEART
Heart is about empathy, inclusion and relationships. The previous step unleashed each person's self-interested passion and drive for results. Now is the time to ensure there is a personal connection so that internal competition does not tear the team apart.

Being smart about connecting with your people will help foster a sense of belonging for each team member. Active listening helps managers to be aware of both the explicit and implicit messages in what team members are saying, to know when something just doesn't feel right and take action to head off potential trouble before it becomes disruptive. People don't work for companies or money - they work for people. Offering a sense of personal commitment will build authentic relationships between team members, who gladly go the extra mile for you...and for each other.

STEP 5 - HEAD
Head is about data, tasks and learning. There's an old saying: "People don't care what you know, until they know that you care." In the previous step you got people to care, now you can apply the strength of those relationships to a strong task-focus.

Get clear on the step-by-step actions, make resources available, allocate them efficiently and leverage them to move forward. Ensure good information flow, analyze data for patterns to apply and exploit. Learn from experience and apply that learning to make necessary changes to strategy on-the-fly. Develop skillsets and expertise through training and encourage curiosity about how things work - and could work even better.

STEP 6 - VISION
Vision is about conceptualization, the big-picture and long-term, seeing things as they could be rather than how they are. The previous step's task-focus went right down into the weeds of details and data; now it's time to zoom back up to the 30,000-ft. perspective. Reconnect the purpose and actions of the team to the wider vision of organization and, wider still, to the trends of the industry, economy, regulatory bodies, and marketplace to consider future plans.

This final step has two important components: A) it pulls together and aligns all the previous ones by focusing on a positive future state toward which everyone can strive, and B) by celebrating what's been achieved so far, it sets the stage for reinvention, for a new foundation and the renewal of the 6-step process.

All 6 steps, every time

Regardless of our generational cohort, each of us has a preference for some of the 6 steps over others, whether Role or Reward, Voice or Vision, Heart or Head. This preference means we favour some steps and want to skip over or quickly rush through the others. As a manager, the advantage of following the 6-step format is that it ensures you address the areas that are of greatest interest to each different team member. The result: much higher levels of understanding, quality communication and better team engagement.

To find out more about how tmc works with leaders and their teams to get results by applying the 6-step process just described, send an email today!


*-based on the six intelligence centres described in the NeuroPower framework
.

Social animals, status chimps, clever humans

We are social animals. Our sense of self develops first in relation to our environment and immediate caregivers, then the others in our family unit, our clan, our tribe or our village. Our identity involves a complex dance between the polarities of being grounded as a part of something larger (relatedness to others) and the expression of self (individuality).

This dance is described in psychological terms as the interaction of the superego (parental and societal rules), the id (self-expression) and the ego (sense of self and of personal agency).

The ego helps us to set our individual goals and identify our motivation to achieve them. And because of our social nature, we also discover that in order to accomplish many of the tasks in our lives we require the assistance, support, and cooperation of others.

Like our nearest animal relative, the chimpanzee, our social relations are encoded with status, with games and a pecking order – literally the “who’s who in the zoo”. Status helps lend some structure to our interactions with the other members of our group and, in evolutionary terms, helps to ensure the survival of the group entity. As an individual, status can be simultaneously reassuring (we know where we fit in) and tremendously threatening.

To illustrate the point, look at the picture below, and imagine that you are the orange circle in each of the two groupings.

From the work of German Psychologist Hermann Ebbinghaus.

What feelings do you experience when you imagine your position in the group on the left versus the group on the right?

Is your ego telling you that one situation is acceptable and the other is not?

Do you take comfort from the fact that in both groups, you are actually at the centre of a group of others?

Most interestingly, did you spot that in both groups, the orange circles are in fact exactly the same size…?

The point is this: we are animals and therefore social. We are (essentially) chimps and therefore have status in our groupings. Yet we are more than our animal origins.

As humans we can apply our larger brains and evolved minds to define and shape our own reality. This enables us to keep our ego-based fears from getting in the way of our relatedness to others.

Now this is not to demonize the ego (which is a normal and necessary part of who we are) it's a call for a reality check. And a reminder that we have the choice to define our own reality such that, no matter the “size” of those around us, we are less concerned with the relative differences in size than with striving to be the best orange circle we can be.

Abraham Lincoln is reputed to have said, “People are just about as happy as they make up their minds to be.” If you define your happiness as always relative to those around you, it will remain always beyond your control.

On the other hand, if you choose to define happiness for yourself then you will always be the best measure of its accomplishment – and you will be better positioned to reach out to others to help you get there, since you’ll have nothing to fear from them and everything to gain.

Choose wisely, it’s your life after all!
TM

Group Genius and the genesis of ideas

To continue the Book Review post below of Group Genius: The Creative Power of Collaboration, here are the 10 factors that Sawyer suggests enable Group Flow:

1) Group has a well-understood goal

2) They engage in close listening

3) People have complete concentration

4) Being in control – having a sense of autonomy, competence and relatedness

5) Blending egos – working collaboratively not competitively

6) Equal participation, informed by comparable skill levels

7) Familiarity with performance styles of other group members

8) Communication that’s spontaneous and ongoing (i.e. café/lunchroom talks)

9) Use “Yes, and…” thinking to accept offers and extend and build on them

10) The potential for failure and the value of rehearsals

And in answer to the question, “what is the best balance of planning and improvisation?” Sawyer devotes a chapter to “Organizing for Improvisation,” where he offers another top-ten list of the secrets of collaborative organizations:

1) Keep many irons in the fire – innovative companies experiment with lots of low-cost projects on the go, responding to what emerges

2) Create a Department of Surprise – look for ways to repurpose apparently failed experiments by finding them a home elsewhere in the organization

3) Build space for creative conversation – more on this below

4) Allow time for ideas to emerge – deadlines amp up stress and kill creativity; you can’t rush creativity because it needs incubation time

5) Manage the risks of improvisation – define the right amount of time taken away from other projects, the sheer number of ideas generated and balance with the need for structure and planning

6) Improvise at the edge of chaos – not too rigid to prevent creative emergence, not too loose as to results in complete chaos

7) Manage knowledge for innovation – capture the innovations that emerge improvisationally and make sure other parts of the organization can benefit from the creative sparks

8) Build dense networks – keep groups small enough to effectively interact, ca. 150-200 people (the size of the earliest human societies, and still the ideal size of group to effectively manage changes, including those required in creative processes)

9) Ditch the org chart – break down the silos and get people working across business units to cross-pollinate ideas and discover latent creative forces

10) Measure the right things – instead of spend on R&D or number of patents registered, measure the health of your social networks in the organization to find out just how well people are interacting and how well information is diffused.

I would flesh out a couple of these points in particular as follows. On point #3 (building space for creative conversation), it’s absolutely crucial if you expect people to be creative that you give them an environment that says to the brain: “it’s OK to be creative here”. As an example, Google got this right in their Zurich office design. As the waggish final slide suggests, creativity rarely emerges from cubicle farms.

One other idea that I think is worth highlighting from the list is a combination of points 2, 7, 8, 9 and 10 – the concept that innovative solutions created in one part of an organization can have unexpected and novel applications in other areas to solve problems that would otherwise go unsolved. To put it in a wider context: When I interviewed the Dutch cross-cultural business thinker Fons Trompenaars he pointed out that a surprisingly large number of innovations come from other countries and only appear new because no one ever thought to view things quite that way before. One of the best examples I've seen lately of this kind of innovation came from author Dan Pink, who's understood the lesson well with his latest book, Johnny Bunko published in the manga format popularized in Japan, a first in the English-speaking world and a product perfectly pitched for a the meaning-hungry Gen-Y market:

Johnny Bunko trailer from Daniel Pink on Vimeo.